Intranet software is a tool used by companies to improve productivity and collaboration among employees. It’s no secret that many companies today rely heavily on technology to keep their business running smoothly, and intranet software is just one of the tools they use.
Simply put, intranet software is a private network connecting everyone within an organisation. This network is password-protected and only accessible to employees permitted to access it. The great thing about this tool is that everyone can access important information such as policies, guidelines and resources anytime they want from anywhere with an internet connection. The following dives into ways intranet software aids an organisation’s growth, according to claromentis.com.
Increased Collaboration
Collaboration within a team or between departments becomes much more effective when everyone has access to important internal communication channels. This connects workers in different office parts or working remotely from home.
Using platforms like chat rooms or message boards provided on these intranet systems for team members, you will communicate effectively regarding projects around your workspace. This could promote cooperation amongst teammates, streamlining work processes while reducing errors and missed deadlines.
As we continue into remote work being so commonplace (see the data here), at least part-time now, companies must have complete employee visibility. An online social portal, as opposed to multiple email threads offering real transparency, improves mutual aid between colleagues resulting in optimum productivity.
Easy Access to Information
Another way intranet software boosts company productivity is by allowing easy access to vital information such as policies, procedures, latest updates about projects within your organisation, including several field-specific assets such as sales training materials etc.
In simpler words, if files were saved on everyone’s desktop computers, it would be difficult for anyone looking for them to access them, or even worse. Knowing which one is the most current becomes impossible if there are different versions and multiple copies.
Having centralised information in an intranet would ensure that everyone is always working with the same relevant, up-to-date info, says Microsoft. For instance, suppose you’re running a restaurant and are changing your menu for seasonal variation. In that case, instead of drafting and sharing multiple email communication throughout every change, centralising only once on a system makes it far more effective just leaving sticky notes on fridges (as we may have done before these high-tech tools were the norm). It’s accessible from anywhere, not left open sitting out that anyone could misplace.
Improved Communication
Additionally, merely having all company-related communications on one platform again saves time clarifying information to each coworker individually via email threads or office-household chat groups. Also, rest assured that important messages will never fall between the cracks.
Better yet, work can remain uninterrupted while allowing employees to tend at their desired time during regular business hours, not bog down someone else’s workflow.
Another great benefit of intranet software is the ability for companies to communicate easily with their employees. Companies can use this tool to share company-wide announcements about initiatives or changes happening within the organisation in real-time. Managers can also notify their team members about upcoming meetings or send reminders regarding deadlines relating directly to ongoing projects.
Better Access To Team Performance Metrics
Another brilliant advantage of intranet systems is that they serve as centralised sources offering overall analytics regarding work progress over a longer period than task-level project management platforms offer. By establishing proper checks, administrators receive reports highlighting each practice’s performance metrics, including response times and customer satisfaction data compiled after feedback requests/polls.
From this vantage point, it’s easier to identify areas requiring improvement & trying out new strategies with colleagues who have seen success enabling successful cross-departmental communication. This delivers team members’ support, aiding them in grasping their goals- further developing crucial skills while keeping managers informed on progress.
In conclusion, intranet software is a fantastic tool that boosts productivity and collaboration within your professional work sphere when extensively incorporated to fit every niche. This can be applied irrespective of company size, from startups to large enterprise corporations with multiple lines of businesses with employees scattered across many geographies. Trust us, one way or another, it’ll pay off prominently at his automated peak/ prime performance stage.
Last Updated: June 29, 2023
